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Collaboration Features

Black Toast Music makes it easy to work with your team, clients, and stakeholders through powerful collaboration tools.

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Workspaces

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Personal Workspace

Your private space for individual projects and playlists

Team Workspace

Shared space for team collaboration and project management

Client Workspace

Dedicated spaces for client-specific projects and assets

Agency Workspace

Manage multiple client workspaces and team access

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Managing Workspaces

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Workspace Settings

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  • Customize workspace name and branding
  • Set default project templates
  • Configure notification preferences
  • Manage storage and archives
  • Set workspace-wide permissions

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Team Management

  • Invite team members
  • Set role-based permissions
  • Manage access levels
  • Track activity and usage
  • Configure SSO and security settings

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Workspace Organization

  • Create custom folder structures
  • Set up project templates
  • Define workflow stages
  • Create approval processes
  • Configure automated actions

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Real-Time Collaboration

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Shared Projects

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  • Simultaneous editing
  • Live updates
  • Activity feed
  • Version history
  • Change tracking

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Communication Tools

Comments

  • Add track-specific comments
  • Tag team members
  • Timestamp references
  • Thread discussions

Annotations

  • Mark specific sections
  • Add visual markers
  • Share timecode notes
  • Create edit points

Chat

  • Real-time messaging
  • File sharing
  • Group discussions
  • Direct messages

Notifications

  • Custom alerts
  • @mentions
  • Activity digests
  • Email updates

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Sharing & Permissions

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Access Levels

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Sharing Options

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Internal Sharing

  • Team members
  • Departments
  • Project groups
  • Custom groups

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External Sharing

  • Clients
  • Stakeholders
  • Contractors
  • Guest access

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Security Controls

  • Password protection
  • Link expiration
  • Download limits
  • Watermarking
  • Activity tracking

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Project Templates

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Standard Templates

Film/TV

Templates for different production stages and departments

Advertising

Campaign-focused templates with approval workflows

Gaming

Templates for different game audio requirements

Custom

Create and save your own project templates

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Best Practices

Collaboration Tips
  • Set clear project roles and permissions
  • Use descriptive names for projects and playlists
  • Add context to comments and annotations
  • Regular project cleanup and archiving
  • Standardize naming conventions

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Workflow Optimization

  1. Create project templates for common workflows
  2. Set up automated notifications
  3. Use tags for easy filtering
  4. Regular backup of important selections
  5. Document project guidelines

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Integration Options

File Sharing

Integrate with cloud storage services

Communication

Connect with Slack, Teams, etc.

Project Management

Sync with PM tools

Custom

API access for custom integrations
Need help setting up your workspace? Contact our support team at support@blacktoastmusic.com