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Project Management Overview

Projects help you organize your music searches, collaborate with your team, and track licensing progress all in one place.

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Project Types

Production Projects

Organize music for films, TV shows, or video productions

Campaign Projects

Manage music for advertising campaigns and commercials

Game Projects

Coordinate music for video games and interactive media

Custom Projects

Create custom project types for your specific needs

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Creating Projects

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Project Setup

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  1. Click “New Project” in your workspace
  2. Choose a project type or template
  3. Fill in project details:
    • Name and description
    • Timeline and deadlines
    • Team members and roles
    • Budget information
    • Client details (if applicable)

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Project Structure

Organize your project with:
  • Multiple playlists
  • Folder hierarchies
  • Custom categories
  • Tags and labels
  • Status indicators

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Project Features

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Playlists

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Track Management

  • Preview tracks
  • Add comments
  • Set track status
  • Request edits
  • Download options
  • Share individual tracks

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Project Timeline

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  • Key milestones
  • Deadlines
  • Review dates
  • License status
  • Delivery schedule

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Workflow Management

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Status Tracking

Track Status

  • Under Review
  • Approved
  • Rejected
  • Needs Edits
  • Licensed

Project Status

  • In Progress
  • Client Review
  • Revisions
  • Licensing
  • Complete

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Approval Workflow

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  1. Initial Selection
    • Search and add tracks
    • Create shortlist
    • Team review
  2. Internal Review
    • Team feedback
    • Revisions
    • Alternative options
  3. Client Presentation
    • Share selections
    • Gather feedback
    • Track approvals
  4. Licensing
    • Submit requests
    • Track status
    • Manage deliverables

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Project Tools

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Communication

  • Comments and annotations
  • @mentions
  • Status updates
  • Email notifications
  • Activity feed

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File Management

  • Upload reference tracks
  • Store project briefs
  • Manage licenses
  • Archive projects
  • Export data

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Reporting

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  • Search activity
  • Team engagement
  • Approval rates
  • Timeline progress
  • Budget tracking

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Templates and Automation

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Project Templates

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Automated Actions

Set up automation for:
  • Status updates
  • Notifications
  • Reminders
  • Report generation
  • File organization

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Best Practices

Project Management Tips
  • Use clear naming conventions
  • Set up project structure early
  • Regular status updates
  • Document decisions
  • Archive completed projects

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Organization Tips

  1. Create consistent folder structures
  2. Use descriptive playlist names
  3. Add context to comments
  4. Tag tracks appropriately
  5. Regular cleanup

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Workflow Tips

  1. Set clear milestones
  2. Define team roles
  3. Use approval workflows
  4. Track decisions
  5. Document feedback

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Integration Options

Export

Export project data to various formats

Sync

Sync with project management tools

Share

Share projects across platforms

Connect

Connect with third-party services
Need help organizing your projects? Our support team is here to help at support@blacktoastmusic.com